Request for Proposals

RFI/RFP/RFQ

ALTCEW publishes Requests for Proposals annually for programs funded by the Washington State Senior Citizens Services Act, Titles III-B, III-C, III-D, III-E and Elder Abuse of the Older Americans Act and State General Funds. ALTCEW contracts for services in a four year cycle. The initial contract period may be extended with annual contract extensions for up to an additional three (3) years by mutual agreement of both parties.  Contract extensions are subject to:

  • the availability of funding
  • the continued high priority of need for a specific service and method of service delivery
  • satisfactory contract performance during the prior period of operation
  • a service provider’s willingness to accept a contract for the contract period
  • mutual agreement between ALTCEW and a service provider on contractual provisions, including compensation for the term of the contract period

If interested in receiving notification for when Request for Intent (RFI) or Request for Qualifications (RFQ) are released, please email action@altcew.org and request to be added to our procurement distribution list.

REQUEST FOR PROPOSALS (RFP)

Aging & Long Term Care of Eastern Washington (ALTCEW) seeks requests for proposals from agencies and businesses interested in providing the following services:

Application Checklist

All communication and any revisions regarding these RFPs will be posted on this website.  Applicants are encouraged to frequently check this website for any changes or new information.

Responses are due at ALTCEW by 3:00 p.m. (PDT) August 31, 2021.  ALTCEW will conduct a pre-bid conference August 6, 2021, starting at 10:00 a.m. on a Zoom Conference.   This conference is highly recommended for all parties planning to submit an RFP.  It is also open to agencies filing contract extension proposals.   For questions please contact Erin Williams, Accounting and Contracts Director at Erin.Williams@dshs.wa.gov or call 509-458-2509.

ZOOM Conference – CLICK HERE

Meeting ID: 895 9235 2920
Passcode: 386514
One tap mobile
+12532158782,,89592352920# US (Tacoma)

Submission directions are included in the RFP.  Late proposals will not be accepted.

ALTCEW 2022 RFP Inquiries – Updated 8/18/21

PROCUREMENT SCHEDULE

This is the procurement schedule for the above services and for Contract Extensions (below), subject to change.

Issue RFP Applications August 2, 2021
Technical Assistance Workshop (ALTCEW Office,
1222 N Post St, Spokane, WA 99201)
HIGHLY RECOMMENDED FOR ALL RFP APPLICANTS
August 6, 2021, at 10:00 a.m.
Proposals due to ALTCEW August 31, 2021, at 3:00 p.m.
Staff evaluation of Proposals August 31, 2021 – September 10, 2021
PMC Ad Hoc Committee Review September 28, 2021 –
September 30, 2021
Ad Hoc presents funding recommendations to PMC October 22, 2021
Announce “Apparent Successful Applicants” and send notification via email to unsuccessful Applicants October 22, 2021
Appeal Period October 23, 2021 – November 4, 2021
PMC presents funding recommendations to
Governing Board (GB)
November 5, 2021
Negotiate Contracts November 8, 2021 – December 31, 2021

 

CONTRACT EXTENSIONS

Agencies currently contracted with ALTCEW must apply for a contract extension for 2021.  Agencies providing the following programs/services must have a contract extension document filed by August 31, 2021, no later than 3:00 p.m.:

 

Programs Requiring Contract Extension Applications:

 

·         Adult Day Services and Fee Subsidy Transportation

·         Bathing Assistance/Limited Home Care

·         Community Living Connections

·         Family Caregiver Support Program

·         Medicaid Transformation Demonstration

·         Home Care Referral Registry

 

·         Kinship Caregiver Support Program and
Kinship Navigator·         Minor Home Repair

·         Senior Legal Assistance

·         Senior Nutrition and Fee Subsidy
Transportation

·         Senior Nutrition

·         Title XIX Case Management

 

Contract Extension Application Packet Word

Contract Extension Forms

Additional Funds Available Related to COVID

All communication and any revisions regarding these contract extensions will be posted on the website.  Responses are due at ALTCEW by 3:00 p.m. (PDT) August 31, 2021.  Please note that agencies filing contract extensions are not required to attend the technical assistance workshop, but it is recommended that staff preparing extensions attend for any new information.