Request for Proposals
RFI/RFP/RFQ
ALTCEW publishes Requests for Proposals annually for programs funded by the Washington State Senior Citizens Services Act, Titles III-B, III-C, III-D, III-E and Elder Abuse of the Older Americans Act and State General Funds. ALTCEW contracts for services in a four-year cycle. The initial contract period may be extended with annual contract extensions for up to an additional three (3) years by mutual agreement of both parties. Contract extensions are subject to:
- the availability of funding
- the continued high priority of need for a specific service and method of service delivery
- satisfactory contract performance during the prior period of operation
- a service provider’s willingness to accept a contract for the contract period
- mutual agreement between ALTCEW and a service provider on contractual provisions, including compensation for the term of the contract period
If interested in receiving notification for when Request for Intent (RFI) or Request for Qualifications (RFQ) are released, please email action@altcew.org and request to be added to our procurement distribution list.
REQUEST FOR PROPOSALS (RFP)
*please note that the RFP documents for Senior Nutrition and Fee Subsidy Transportation have been updated as of 8/9/2022 and for Adult Day Services and Bathing Assistance as of 8/11/2022
Aging & Long Term Care of Eastern Washington (ALTCEW) seeks requests for proposals from agencies and businesses interested in providing the following services:
- Spokane County:
- Ferry, Pend Oreille, and Stevens counties:
- Whitman County:
All communication and any revisions regarding these contract extensions will be posted on the website
2023 RFP Q&A as of 8/23/2022
RFP and Contract Extension Applications are due at ALTCEW by 3:00 p.m. (PDT) September 2, 2022. Submission directions are included in the RFP. Late proposals will not be accepted.
ALTCEW will conduct a pre-bid conference August 5, 2022, starting at 10:00 a.m. on a Zoom Conference. This conference is highly recommended for all parties planning to submit an RFP. It is also open to agencies filing contract extension proposals. To get access to the Pre-Bid Conference please contact Erin Williams at Erin.Williams@dshs.wa.gov or call 509-458-2509.
PROCUREMENT SCHEDULE
This is the procurement schedule for the above services and for Contract Extensions (below), subject to change.
| Issue RFP Applications | August 1, 2022 |
| Technical Assistance Workshop – ZOOM Conference See Previous Page HIGHLY RECOMMENDED FOR ALL RFP APPLICANTS |
August 5, 2022, at 10:00 a.m.
ZOOM Conference See Previous Page |
| Proposals due to ALTCEW | September 2, 2022, at 3:00 p.m. |
| Staff evaluation of Proposals | September 2, 2022 – September 9, 2022 |
| PMC Ad Hoc Committee Review | September 27 – 30, 2022 |
| Ad Hoc presents funding recommendations to PMC | October 21, 2022 |
| Announce “Apparent Successful Applicants” and send notification via email to unsuccessful Applicants | October 21, 2022 |
| Appeal Period | October 23 -31, 2022 |
| PMC presents funding recommendations to Governing Board (GB) | November 4, 2022 |
| Negotiate Contracts | November 5, 2022 – December 31, 2022 |
CONTRACT EXTENSIONS
Agencies currently contracted with ALTCEW must apply for a contract extension for 2023. Agencies providing the following programs/services must have a contract extension document filed by September 2, 2022, no later than 3:00 p.m.
Programs Requiring Contract Extension Applications:
- Community Living Connections
- Family Caregiver Support Program, Kinship Caregiver Support Program, and Kinship Navigator
- Long Term Care Ombudsman Program
- Medicaid Transformation Demonstration
- Minor Home Repair
- Senior Legal Assistant
- Senior Transportation – Van/Volunteer
- Title XIX Case Management
Contract Extension Application Packet, Word
Contract Extension Forms – Exhibit C
*Tab TA-5 Quantitative Objectives – Family Caregiver Support Program has been corrected/updated as of 8/15/2022
All communication and any revisions regarding these contract extensions will be posted on the website. Responses are due at ALTCEW by 3:00 p.m. (PDT) September 2, 2022. Please note that agencies filing contract extensions are not required to attend the technical assistance workshop.
Additional Funds Available Related to COVID
OFFICE: (509) 458-2509
HELPLINE: (509) 960-7281
