Request for Proposals

RFI/RFP/RFQ

ALTCEW publishes Requests for Proposals annually for programs funded by the Washington State Senior Citizens Services Act, Titles III-B, III-C, III-D, III-E and Elder Abuse of the Older Americans Act and State General Funds. ALTCEW contracts for services in a four-year cycle. The initial contract period may be extended with annual contract extensions for up to an additional three (3) years by mutual agreement of both parties.  Contract extensions are subject to:

  • the availability of funding
  • the continued high priority of need for a specific service and method of service delivery
  • satisfactory contract performance during the prior period of operation
  • the willingness of a service provider to accept a contract for the contract period
  • mutual agreement between ALTCEW and a service provider on contractual provisions, including compensation for the term of the contract period

If interested in receiving notification for when Request for Intent (RFI) or Request for Qualifications (RFQ) are released, please email action@altcew.org and request to be added to our procurement distribution list.

 

REQUEST FOR PROPOSALS (RFP)

Aging & Long Term Care of Eastern Washington (ALTCEW) seeks requests for proposals from agencies and businesses interested in providing the following services:

Proposal Checklist

Exhibit D

All communication and any revisions regarding these contract extensions will be posted on the website.

2024 RFP Q&A  as of 08/28/2023
*Minimum Data Sets
*I&A User Manual
*CLC-Set User Manual

RFP and Contract Extension Applications are due at ALTCEW by 3:00 p.m. (PDT) September 1, 2023. Submission directions are included in the RFP.  Late proposals will not be accepted.

ALTCEW will conduct a pre-bid conference August 4, 2023, starting at 10:00 a.m. on a Zoom Conference.  This conference is highly recommended for all parties planning to submit an RFP.  It is also open to agencies filing contract extension proposals.

Click here for the Zoom meeting link

Questions? Please contact Erin Williams at Erin.Williams@dshs.wa.gov

 

PROCUREMENT SCHEDULE

This is the procurement schedule for the above services and for Contract Extensions (below), subject to change:

 

Issue RFP and Contract Extension Applications
—————————————————————————————————————————————-		 July 31, 2023
——————————————————
Bidder’s Conference & Technical Assistance Workshop via Zoom
*Optional for Contract Extensions		 August 4, 2023, at 10:00am
—————————————————————————————————————————————-
Proposals due to ALTCEW
—————————————————————————————————————————————-		 ——————————————————
September 1, 2023, at 3:00 p.m.
——————————————————
Staff evaluation of Proposals
—————————————————————————————————————————————-		 September 4-8, 2023
——————————————————
Ad Hoc Committee Review
—————————————————————————————————————————————-		 September 29 – October 6, 2023
——————————————————
ALTCEW presents funding recommendations to PMC
—————————————————————————————————————————————-		 October 27, 2023
——————————————————
Announce “Apparent Successful Applicants” and send notification via
email to unsuccessful Applicants		 October 27, 2023
—————————————————————————————————————————————-
Appeal Period
—————————————————————————————————————————————-		 ——————————————————
October 30 – November 9, 2023
——————————————————
ALTCEW presents funding recommendations to Governing Board (GB)
—————————————————————————————————————————————-		 November 9, 2023
——————————————————
Negotiate Contracts November 3 – December 31, 2023

 

CONTRACT EXTENSIONS

Agencies currently contracted with ALTCEW must apply for a contract extension for 2024.  Agencies providing the following programs/services must have a contract extension document filed by September 1, 2023, no later than 3:00 p.m.

Programs Requiring Contract Extension Applications:

  • Adult Day Services
  • Long-Term Care Ombudsman
  • Minor Home Repair
  • Senior Legal Assistance
  • Senior Nutrition
  • Senior Transportation – Van/Volunteer

Contract Extension Application Packet, Word

Contract Extension Application Checklist

Contract Extension Forms – Exhibit C

All communication and any revisions regarding these contract extensions will be posted on the website.  Responses are due at ALTCEW by 3:00 p.m. (PDT) September 1, 2023.  Please note that agencies filing contract extensions are not required to attend the technical assistance workshop.

 

OFFICE: (509) 458-2509

HELPLINE: (509) 960-7281

ACTION@ALTCEW.ORG