Contracting Service Opportunities

REQUEST FOR PROPOSALS – RFI/RFP/RFQ

https://www.altcew.org/opportunities/rfi-rfp-rfq/

RFI/RFP/RFQ

ALTCEW publishes Requests for Proposals annually for programs funded by the Washington State Senior Citizens Services Act, Titles III-B, III-C, III-D, III-E and Elder Abuse of the Older Americans Act and State General Funds. ALTCEW contracts for services in a four year cycle. The initial contract period may be extended with annual contract extensions for up to an additional three (3) years by mutual agreement of both parties.  Contract extensions are subject to:

  • the availability of funding;
  • the continued high priority of need for a specific service and method of service delivery;
  • satisfactory contract performance during the prior period of operation;
  • a service provider’s willingness to accept a contract for the contract period; and
  • mutual agreement between ALTCEW and a service provider on contractual provisions, including compensation for the term of the contract period.

If interested in receiving notification for when Request for Intent (RFI) or Request for Qualifications (RFQ) are released, please email action@altcew.org and request to be added to our procurement distribution list.

REQUEST FOR PROPOSALS (RFP)

Aging & Long Term Care of Eastern Washington (ALTCEW) seeks requests for proposals from agencies and businesses interested in providing the following services:

Application Checklist

Senior Legal Assistance – Exhibit D

Minor Home Repair – Exhibit D

All communication and any revisions regarding these RFPs will be posted on this website.  Applicants are encouraged to frequently check this website for any changes or new information.

Responses are due at ALTCEW by 5:00 p.m. (PDT) September 1, 2020.  ALTCEW will conduct a pre-bid conference August 11, 2020 starting at 10:00 a.m. on a Zoom Conference.   This conference is highly recommended for all parties planning to submit an RFP.  It is also open to agencies filing contract extension proposals.   To get access to the Pre-Bid Conference please contact John Beck at john.beck@dshs.wa.gov or call 509-458-2509.

Submission directions are included in the RFP.  Late proposals will not be accepted.

PROCUREMENT SCHEDULE

This is the procurement schedule for the above services and for Contract Extensions (below), subject to change.

Issue RFP Applications August 3, 2020
Technical Assistance Workshop – ZOOM Conference See Previous Page
HIGHLY RECOMMENDED FOR ALL RFP APPLICANTS
August 11, 2020 at 10:00 a.m.

ZOOM Conference See Previous Page

Proposals due to ALTCEW September 1, 2020 at 5:00 p.m.
Staff evaluation of Proposals September 1, 2020 – September 11, 2020
PMC Ad Hoc Committee Review September 29, 2020  – October 1, 2020
Ad Hoc presents funding recommendations to PMC October 23, 2020
Announce “Apparent Successful Applicants” and send notification via email to unsuccessful Applicants October 23, 2020
Appeal Period October 23, 2020 – November 5, 2020
PMC presents funding recommendations to Governing Board (GB) November 6, 2020
Negotiate Contracts November 9, 2020 – December 31, 2020

 

CONTRACT EXTENSIONS

Agencies currently contracted with ALTCEW must apply for a contract extension for 2020.  Agencies providing the following programs/services must have a contract extension document filed by September 1, 2020 no later than 5:00 p.m.:

Programs Requiring Contract Extension Applications:

  • Adult Day Services and Fee Subsidy Transportation
  • Bathing Assistance/Limited Home Care
  • Community Living Connections
  • Family Caregiver Support Program and Medicaid Transformation Demonstration
  • Home Care Referral Registry
  • Kinship Caregiver Support Program and Kinship Navigator
  • Long Term Care Ombudsman Program
  • Senior Nutrition and Fee Subsidy Transportation
  • Senior Nutrition
  • Senior Transportation – Van/Volunteer
  • Title XIX Case Management

Contract Extension Application Packet

Contract Extension Forms

All communication and any revisions regarding these contract extensions will be posted on the website.  Responses are due at ALTCEW by 5:00 p.m. (PDT) September 1, 2020.  Please note that agencies filing contract extensions are not required to attend the technical assistance workshop, but it is recommended that staff preparing extensions attend for any new information.